HiRental Hire Agreement

Equipment

The equipment shall remain the absolute property of HiRental at all times. All equipment is tested before shipping; it is your responsibility to check upon receipt of the equipment that it is in good working order and in an undamaged condition.

HiRental will not be responsible for any defects or deficiencies in the equipment unless immediate notification has been made by completing the following form immediately within 1 hour upon receipt of the equipment. It is your responsibility to ensure that the person signing for the equipment is authorised by you to sign for the equipment and check the equipment for damage or missing items and is able to inform us of any discrepancies within 1 hour of the delivery. By agreeing to our terms of hire you accept that should another person sign for the equipment on your behalf then that person is authorised by you to carry out the above checks.

It is your responsibility to ensure the equipment on hire is suitable for the purposes you require. You shall not assign, transfer, or otherwise part with the equipment during the period of hire. We do not allow the rehire of our equipment to third parties and no cross hires of any kind are permitted.

Loss or damage to equipment

You shall be responsible for the safe keeping of the equipment throughout the hire period and shall be liable to the company for all loss of or damage to the equipment howsoever caused.

You shall be required to repackage the equipment as delivered for return to HiRental.

You shall be liable for all loss of or damage to equipment in transit.

You shall notify the company of any loss or damage to any equipment on hire immediately of such loss or damage being sustained.

You shall pay to HiRental all costs for repairs along with the daily hire charge until the item can be repaired or replaced.

If items are not returned for the avoidance of doubt these will be charged for at the replacement value along with a surcharge of an additional rental to cover the time this equipment is not available for rehire.

Limitation of Liability

If HiRental for any reason is unable to provide any equipment which is the subject of an agreement between HiRental and the hirer, HiRental will not be liable for any loss or consequential loss suffered by the hirer.

Cancellation

Any order cancelled by you within 48 hours of the date when the period of hire was to commence, you shall be liable to pay to HiRental a cancellation charge equal to and not exceeding the agreed hire charge. All other cancellations will incur a 25% administration fee or a minimum charge of £50.00

Reservation

Upon booking of equipment, by telephone, e-mail or the Internet, HiRental shall charge the rental charge. Acceptable proof of identity and these terms and conditions, signed by you must be returned via fax or E-mail before any equipment will be dispatched.

In the event of paperwork not being received and HiRental is unable to contact you, the reservation will be cancelled and the full cancellation will apply.

In the event of courier problem or error, HiRental will endeavour to deliver the equipment before 9.30am on the first paid for date of hire that being the day after the booked delivery day, we endeavour to deliver where possible on the chosen delivery day before your paid for rental period starts.

HiRental cannot guarantee delivery of goods ordered to arrive the next working day and no refund shall be made in the event of late delivery due to courier error.

HiRental will act on your behalf when booking deliveries and collections with courier companies we therefore cannot be held responsible for their non-performance.

Delivery

All hire periods include a delivery and collection day, the first day being the delivery day, and the last day being the collection day, the days between are the paid for hire days, therefore the actual paid for hire period begins the day after the delivery date, for example a three day hire includes the delivery day free, one full hire day, and the collection day free.

Any items that can not be delivered on the delivery day due to courier or other errors outside our control will be delivered on the first paid for hire day (the next working day after the scheduled delivery day).

The non supply of any individual item or items that make up an order does not forfeit the charges for other items supplied under the hire agreement.

Collection

The equipment if being collected will be arranged on your behalf with a courier company, you must retain the receipt that the courier leaves with you on collection of the equipment. Failure to provide the equipment to the courier on the agreed date will result in additional collection and hire charges. All liability for the equipment remains with the hiring parties until the safe return of the equipment to HiRental.

Payment

Payment of any monies payable to HiRental in respect of any agreement between you and HiRental shall be made to HiRental before any equipment is dispatched, if you hold an account with HiRental payment is due within seven days of the invoice being received.

Equipment not available for collection or returned late will be charged at the daily hire rate as per our website until the equipment is returned, or the replacement value settled by you.

Deposit

You will be required to leave a security deposit before any equipment will be dispatched, HiRental will secure this deposit on the same debit/credit card used for payment on the day prior to the dispatch date unless previously agreed otherwise in writing.

In the event of the funds not being available HiRental will send you an e mail notifying you that we have been unable to secure your deposit we will also try to contact you via telephone on the contact details we hold for you, If HiRental is unable to secure the agreed deposit, the reservation will be cancelled and the full cancellation charge will apply.

If media is used or not returned including tapes and CF Cards or if items are missing when the equipment is returned these will be charged to the same credit/debit card used to make the booking or deducted from your deposit.

Indemnity

You shall at all times fully indemnify HiRental, its employees, servants and agents against all actions, costs, claims, demands, proceedings or liabilities arising from or in conjunction with equipment, materials or any other services supplied to you by HiRental.